U.S. DOT BIENNIAL UPDATE PROCESSING APPLICATION FOR MOTOR CARRIERS
Processing by Northwest Processing Center
Federal Applications Processor
US DOT CFR 49 390.201

 

 

 

NAME OF PERSON COMPLETING THIS ORDER: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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FILING STATUS NOTIFICATIONS:

In an effort to provide status updates of your Biennial Update filing, we require a working cell phone number and/or email address where you'll receive filing status notifications.
 
This will help to keep you updated as to the status of your application filing. 

(You can unsubscribe at any time.)

I'd like to receive notifications about the status of my application via: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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For filing status notifications purposes only

* Message & Data rates may apply. Message frequency varies. Reply HELP for help. Reply STOP to cancel. Please see Terms & Conditions and Privacy Policy.

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I agree to receive text receipts and application status to this number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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COMPANY INFORMATION

OWNER'S NAME: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Company Name

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If other than Legal Business Name

PRINCIPAL PLACE OF BUSINESS: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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MAILING ADDRESS: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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IS MAILING ADDRESS THE SAME AS PHYSICAL ADDRESS? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Numbers only

SELECT ONE OF THE FOLLOWING: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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VEHICLE INFORMATION

  

VEHICLE TYPES

VEHICLE TYPE {binding ItemNumber}

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OWNERSHIP TYPE {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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* * * TO ADD DIFFERENT TYPES OF VEHICLES CLICK ADD VEHICLE TYPE BUTTON BELOW * * *
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TRAILER INFORMATION  

IF YOU DO NOT OPERATE ANY TRAILERS PLEASE ENTER "0".
DO NOT LEAVE THIS FIELD BLANK.

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TRAILER OWNERSHIP TYPE: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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HAZMAT TRAILERS? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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DRIVER INFORMATION

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DO YOU TRAVEL BEYOND 100 MILE RADIUS? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{ binding firstError.message }

 

 

OPERATION TYPE

 

VMT - ESTIMATED MILEAGE

Enter below, the total estimated milage across your fleet travelled in 2019 and 2020. 

PERMITTED MARGIN OR ERROR: TO THE NEAREST 10,000 MILES.

 

 

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OPERATION CLASSIFICATION: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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EXEMPT FOR HIRE means a Motor Carrier who transports Exempt Commodities as stipulated by FMCSA.
For Example: Grain, Feed, Hay, Livestock, Fresh Produce, Logs and all which are listed under the following link Exempt-For-Hire List.

Important: Construction Equipment and Supplies isn't considered Exempt-For-Hire, but rather Private (Property). 

 

 

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HAZMAT

DO YOU HAUL HAZMAT (HAZARDOUS MATERIALS)? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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BULK OR NON-BULK? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Example: 1.1, 2.3, 6.2, 8, 9, etc..

 

 

 

INTERSTATE OR INTRASTATE

DO YOU STAY WITHIN YOUR BASE STATE OR CONDUCT BUSINESS ACROSS MULTIPLE STATES? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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YOUR OPERATIONS ARE INTERSTATE IF:
1) VEHICLE CROSSES STATE BOUNDARIES;
2) CARGO CARRIED ORIGINATES OR IS DESTINED OUT OF STATE.

 

 

 

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SIGNATURE OPTIONS

PROCESSING FEES VARY FOR DIFFERENT SIGNATURE TYPES DUE TO ADDITIONAL PROCESSING/FILING STEPS INVOLVED AND/OR ADDITIONAL APPLICATIONS THAT NEED TO BE FILED.

 

HOW WOULD YOU LIKE TO SIGN THE APPLICATION? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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OPTION 1: SIGN USING A US DOT PIN NUMBER (IF KNOWN)

A PIN number would have been provided to you by the U.S. DOT when you had first obtained your DOT number. If you do not know the PIN number you may request a new one with the FMCSA. Note: this process will delay the filing by 2 weeks.

 

OPTION 2: PROVIDE ELECTRONIC SIGNATURE BELOW

If you select this option a "signature box" will appear. You may sign the application with your mouse or if you open this application on your smartphone you may use your finger. 


OPTION 3: EMAIL OR TEXT YOUR SIGNATURE

Select this option to send a signature by email or by a text message (sms). You may sign your name on a white piece of paper, scan it or take a picture of it with your phone and email/text it to an email/number provided when you choose this option. Your signature will be attached to your application. Please make sure to write your DOT number next to the signature.
 

OPTION 4: REQUEST APPLICATION TO SIGN

An application will be emailed to you. You can print it, sign it, scan it or take a picture of it and send it back to us for further processing. 

PIN NUMBER SIGNATURE

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U.S. DOT PIN Number.

You have selected to sign the Biennial Update application using your U.S. DOT PIN number. If you do not know your PIN number  or if your PIN number is incorrect, please select a different signing option from the drop down menu. 

Please note that the DOT PIN number is 8 characters long and it comes in the following format: number-letter-number-number-letter-letter-number-letter. 

Example: 1L34UX3P

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E-SIGNATURE

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Use your mouse or open this application on your phone and sign with your finger

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SEND A SIGNATURE BY EMAIL OR TEXT

INSTRUCTIONS:

1. Sign your name on a white piece of paper using a black pen or black marker

2. Write your DOT number below or next to your signature 

3. Scan the signature or take a picture of it with your phone

4a. Email the signature to signature@hoffenmer.com

or

4b. Text/SMS the signature to (202) 856-6065 
Note: this number can only receive text messages. To speak with an agent please call (202) 851-5700

How will you send your signature? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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REQUEST A FORM TO SIGN

You have selected to sign a manual form.

When you submit this application it will be processed by an agent assigned to your case. The processed application will be emailed to you requesting a signature. Please sign that application and return it to your agent by email or fax (return instructions will be provided in an email from your agent). Please continue to submit this application (below). 

Note: manual form submission carries an extra charge due to further processing that is not required when using a DOT PIN number.

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DOT COMPLIANCE CHECKLIST

AS PART OF US DOT BIENNIAL UPDATE FILING, YOU MAY SELECT OTHER COMPLIANCE FILINGS APPLICABLE TO YOUR BUSINESS.

 

  • RANDOM DRUG AND ALCOHOL is required of all CDL drivers engaged in driving a vehicle greater than 26,000 LBS.
  • HEAVY VEHICLE USE TAX (HVUT) - IRS FORM 2290 is required to be filed annually before August 30, by all vehicles greater than 55,000 LBS which use public highways/roadways.
  • UCR or UNIFIED CARRIER REGISTRATION is required from all companies engaged in INTERSTATE commerce/transportation. 
  • SCP or SAFETY COMPLIANCE PROGRAM is a program offering which provides a quarterly monitoring of your company's CSA Safety Scores. 

 

UCR FILING

UCR - UNIFIED CARRIER REGISTRATION

INTERSTATE CARRIERS ONLY

UCR FILING {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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UCR FILING IS REQUIRED FOR ALL INTERSTATE (CROSSING STATE BOUNDARIES) VEHICLES OVER 10,000 LBS+ GROSS WEIGHT.

2020 UCR FILING DEADLINE WAS JULY 1, 2020
2021 UCR REGISTRATION DUE IS DECEMBER 31, 2020.

 

 

HOW MANY VEHICLES IN YOUR FLEET CROSS STATE BOUNDARIES? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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LEAVE BLANK IF DECLINING UCR FILING. 

 

 

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In 2020 & 2021 UCR registration Certifications and ID cards are offered to motor carriers.

UCR registration Certificates may be kept on file in your company as proof of filing the 2020 and/or 2021 UCR. UCR ID cards are 2.5'' x 3.25'' laminated documents that can be carried inside your vehicles as proof of compliance with the 2020 and/or 2021 UCR mandate which will be enforced by state troopers and other state agents commencing July 1, 2020 and January 2021 respectively.

Both UCR Certificate and UCR ID cards will have your UCR verification code printed on them. 

Add UCR Certificate(s) ($45+) ? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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DOT REQUIRED RANDOM PROGRAM

THE U.S. DOT RANDOM DRUG AND ALCOHOL PROGRAM IS REQUIRED OF ALL DRIVERS OPERATING VEHICLES OVER 26,000 LBS (GVWR). ENROLLING IN THIS PROGRAM COSTS $90 PER DRIVER ANNUALLY. DURING THIS PERIOD ALL RANDOM TESTS ARE FREE. THIS IS THE LEAST EXPENSIVE OPTION ON THE MARKET. 

ENROLL IN RANDOM DRUG AND ALCOHOL PROGRAM? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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ENTER DRIVER INFORMATION BELOW

DRIVER {binding ItemNumber}

DRIVER FIRST AND LAST NAME: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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CDL ISSUANCE STATE {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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HEAVY VEHICLE USE TAX - IRS FORM 2290

HEAVY VEHICLE USE TAX - IRS FILING 2290

2020-2021 HIGHWAY USE TAX
DUE ON AUGUST 31, 2020. REQUIRED FOR ALL VEHICLES 55,000 LBS+ GROSS WEIGHT

2020-2021 HIGHWAY USE TAX FILING {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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You will receive an email reminder with a supplement form to complete vehicle information and pay the IRS fee by May 31st.

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SAFETY COMPLIANCE PROGRAM

 

COMPLIANCE PROGRAM ENROLLMENT {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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This program enrolls your company in an annual compliance screening. Your company will be notified about all federal (FMCSA, DOT and IRS) mandates that pertain specifically to your company.

Your CSA Safety Scores will be monitored and you will be alerted quarterly about significant changes and how/which drivers contribute to your compliance rating.

You will receive monthly alerts if you are in danger of being audited by the U.S. DOT (DOT Compliance Review) or if your ISS scores change to 75 or higher. (ISS scores determine whether or not your vehicles will be inspected at weight stations). 

SAFETY COMPLIANCE PROGRAM

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THE U.S. DOT PIN NUMBER IS A UNIQUE PERSONAL IDENTIFICATION NUMBER RECEIVED FROM THE U.S. DOT.

The DOT PIN IS COMPOSED OF THE FOLLOWING FORMAT:
NUMBER-LETTER-NUMBER-NUMBER-LETTER-LETTER-NUMBER-LETTER (#@##@@#@)

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PAYMENT AND SUBMISSION

Processing, Filing and Confirmation Fees

BIENNIAL UPDATE FILING FEE: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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SELECT CONFIRMATION REQUEST: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Confirmation by email: an emailing stating that your filing has been accepted by the U.S. DOT

Snapshot of your company in the U.S. DOT Database (displays your last filing and company standing; may be used as proof of filing)

Certificate of Filing is a printed document with an confirmation ID number, your filing date and an expiration date indicating your next filing. It also includes a snapshot of your company from the DOT Database. Certificate ID cards are optional (not required) and can be carried in your vehicle(s) as proof of filing. The certificate comes with an insurance against roadside violations (all roadside violations issued to your company per FMCSR 390.201 or FMCSR 390.19 will be challenged at no charge to you until the expiration of the certificate).

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PROCESSING OPTION: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Expedited processing is recommended if you need your application to be processed within 24 hours (and most times within the same business day). Situations that require expedited filings include: suspended DOT numbers, insurance renewals, or last-minute filings. Note: a filing may be delayed if your application is missing required information. In such case, an agent will contact you within 24 hours. 

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Terms and Conditions

 

By accepting these Terms and Conditions you agree to the following:

 

GENERAL

- All information herein enclosed is accurate and reflects the current status of your company, to the best of your knowledge

- The Processor (Hoffenmer Federal Applications Processor) will not be held responsible for any erroneous information provided in the herein form. All data will be submitted to the U.S. Department of Transportation as is provided in this application. The Processor will, to the best of its abilities, attempt to catch any inconsistencies and/or erronously appearing information and contact you to verify its validity

REFUNDS

- All application submissions are final and once processed refunds will not be issued. Refunds will be accepted if requested within 48 hours of filing AND if an application has not yet been processed/submitted with the U.S. DOT/FMCSA.

COMPLIANCE ADD ONS

- Add-on services are processed on a first-come-first-serve basis. When selected, you will be contacted by an agent to collect additional details (where required) to finalize the filing. You will not need to pay any processing/application fees but you may need pay tax fees/dues to the IRS or the U.S. DOT.  Add-on services are non-refundable (no partial refunds). If you have selected an add-on that you do not need your account will automatically revert to an "all inclusive" filing program where you will receive 18 months of free Biennial Updates / MCS150 udpates.

 

 

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Use your mouse or open this application on your phone and sign with your finger

 

 

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CLICK THE 'SUBMIT' BUTTON ONLY ONCE
PROCESSING MAY TAKE A FEW SECONDS.

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{binding Name}:{binding displayValue}---
{{ Cognito.resources['payment-amount-due'] + ":" }} {binding displayValue}

{{ Cognito.resources['order-transaction-details-header'] }}

{{ Cognito.resources['order-number-label'] }}: {binding displayValue}
{{ Cognito.resources['order-date-label'] }}: {binding displayValue}
{{ Cognito.resources['order-method-label'] }}: {binding MethodReference}

{{ Cognito.resources['order-billing-info-header'] }}

{binding BillingName}
{binding BillingAddress.FullInternationalAddress}
{binding PhoneNumber}
{binding Group}
{binding Name} - {binding Description}{binding displayValue}
{{ Cognito.resources['payment-subtotal'] + ":" }}{binding displayValue}
{binding Name}:{binding displayValue}
{{ Cognito.resources['order-total-label'] }}: {binding displayValue}
{{ Cognito.resources['order-amount-paid'] }}:({binding displayValue})
{{ Cognito.resources['order-balance-due-label'] }}:{binding displayValue}

{{ Cognito.resources['order-transaction-details-header'] }}

{{ Cognito.resources['order-number-label'] }}: {binding displayValue}
{{ Cognito.resources['order-date-label'] }}: {binding displayValue}
{{ Cognito.resources['order-method-label'] }}: {binding MethodReference}

{{ Cognito.resources['order-billing-info-header'] }}

{binding BillingName}
{binding BillingAddress.FullInternationalAddress}
{binding PhoneNumber}
{binding Group}
{binding Name} - {binding Description}{binding displayValue}
{{ Cognito.resources['payment-subtotal'] + ":" }}{binding displayValue}
{binding Name}:{binding displayValue}
{{ Cognito.resources['order-total-label'] }}: {binding displayValue}
{{ Cognito.resources['order-amount-paid'] }}:({binding displayValue})
{{ Cognito.resources['order-balance-due-label'] }}:{binding displayValue}

 

U.S. DOT BIENNIAL UPDATE PROCESSING APPLICATION FOR MOTOR CARRIERS
Processing by Northwest Processing Center
Federal Applications Processor
US DOT CFR 49 390.201

 

 

 

NAME OF PERSON COMPLETING THIS ORDER: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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WHAT IS YOUR ROLE/POSITION IN THIS COMPANY? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }

 

 

FILING STATUS NOTIFICATIONS:

In an effort to provide status updates of your Biennial Update filing, we require a working cell phone number and/or email address where you'll receive filing status notifications.
 
This will help to keep you updated as to the status of your application filing. 

(You can unsubscribe at any time.)

I'd like to receive notifications about the status of my application via: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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ENTER CELL PHONE NUMBER {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }

* Message & Data rates may apply. Message frequency varies. Reply HELP for help. Reply STOP to cancel. Please see Terms & Conditions and Privacy Policy.

ENTER EMAIL ADDRESS {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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I agree to receive text receipts and application status to this number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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COMPANY INFORMATION

OWNER'S NAME: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
LEGAL BUSINESS NAME: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
DOING BUSINESS AS NAME or DBA (if applicable)" {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
PRINCIPAL PLACE OF BUSINESS: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
MAILING ADDRESS: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
IS MAILING ADDRESS THE SAME AS PHYSICAL ADDRESS? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }

 

 

COMPANY CONTACT PHONE NUMBER: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
COMPANY CONTACT EMAIL ADDRESS: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }

 

 

 

US DOT NUMBER: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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SELECT ONE OF THE FOLLOWING: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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ENTER SOCIAL SECURITY NUMBER (SSN) {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
ENTER FEDERAL TAX ID NUMBER (FEIN) {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }

 

 

 

 

VEHICLE INFORMATION

  

VEHICLE TYPES

VEHICLE TYPE {binding ItemNumber}

SELECT THE VEHICLE TYPE {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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OWNERSHIP TYPE {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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NUMBER OF THESE VEHICLE TYPE {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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LIST TYPE OF A BUS: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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MAXIMUM NUMBER OF PASSENGERS: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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WHAT TYPE OF "OTHER" VEHICLE? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }

 

 

* * * TO ADD DIFFERENT TYPES OF VEHICLES CLICK ADD VEHICLE TYPE BUTTON BELOW * * *
{ binding firstError.message }



TRAILER INFORMATION  

IF YOU DO NOT OPERATE ANY TRAILERS PLEASE ENTER "0".
DO NOT LEAVE THIS FIELD BLANK.

NUMBER OF TRAILERS: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
TRAILER OWNERSHIP TYPE: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
HAZMAT TRAILERS? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
HOW MANY HAZMAT CARGO TRAILERS? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }

 

 

 

DRIVER INFORMATION

TOTAL NUMBER OF DRIVERS: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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TOTAL NUMBER OF CDL LICENSED DRIVERS: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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DO YOU TRAVEL BEYOND 100 MILE RADIUS? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }

 

 

OPERATION TYPE

 

VMT - ESTIMATED MILEAGE

Enter below, the total estimated milage across your fleet travelled in 2019 and 2020. 

PERMITTED MARGIN OR ERROR: TO THE NEAREST 10,000 MILES.

 

 

ESTIMATED MILES TRAVELLED IN 2020 {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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ESTIMATED MILES TRAVELLED IN 2019: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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OPERATION CLASSIFICATION: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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EXEMPT FOR HIRE means a Motor Carrier who transports Exempt Commodities as stipulated by FMCSA.
For Example: Grain, Feed, Hay, Livestock, Fresh Produce, Logs and all which are listed under the following link Exempt-For-Hire List.

Important: Construction Equipment and Supplies isn't considered Exempt-For-Hire, but rather Private (Property). 

 

 

CARGO CARRIED: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{ binding firstError.message }

 

 

HAZMAT

DO YOU HAUL HAZMAT (HAZARDOUS MATERIALS)? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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WHAT TYPE OF HAZARDOUS MATERIALS? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{ binding firstError.message }
BULK OR NON-BULK? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
HAZMAT CODE (UN #): {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
ENTER HAZMAT CLASS: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }

 

 

 

INTERSTATE OR INTRASTATE

DO YOU STAY WITHIN YOUR BASE STATE OR CONDUCT BUSINESS ACROSS MULTIPLE STATES? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }

YOUR OPERATIONS ARE INTERSTATE IF:
1) VEHICLE CROSSES STATE BOUNDARIES;
2) CARGO CARRIED ORIGINATES OR IS DESTINED OUT OF STATE.

 

 

 

SPECIAL NOTES / ADDITIONAL INFORMATION: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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SIGNATURE OPTIONS

PROCESSING FEES VARY FOR DIFFERENT SIGNATURE TYPES DUE TO ADDITIONAL PROCESSING/FILING STEPS INVOLVED AND/OR ADDITIONAL APPLICATIONS THAT NEED TO BE FILED.

 

HOW WOULD YOU LIKE TO SIGN THE APPLICATION? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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OPTION 1: SIGN USING A US DOT PIN NUMBER (IF KNOWN)

A PIN number would have been provided to you by the U.S. DOT when you had first obtained your DOT number. If you do not know the PIN number you may request a new one with the FMCSA. Note: this process will delay the filing by 2 weeks.

 

OPTION 2: PROVIDE ELECTRONIC SIGNATURE BELOW

If you select this option a "signature box" will appear. You may sign the application with your mouse or if you open this application on your smartphone you may use your finger. 


OPTION 3: EMAIL OR TEXT YOUR SIGNATURE

Select this option to send a signature by email or by a text message (sms). You may sign your name on a white piece of paper, scan it or take a picture of it with your phone and email/text it to an email/number provided when you choose this option. Your signature will be attached to your application. Please make sure to write your DOT number next to the signature.
 

OPTION 4: REQUEST APPLICATION TO SIGN

An application will be emailed to you. You can print it, sign it, scan it or take a picture of it and send it back to us for further processing. 

PIN NUMBER SIGNATURE

DOT PIN Number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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U.S. DOT PIN Number.

You have selected to sign the Biennial Update application using your U.S. DOT PIN number. If you do not know your PIN number  or if your PIN number is incorrect, please select a different signing option from the drop down menu. 

Please note that the DOT PIN number is 8 characters long and it comes in the following format: number-letter-number-number-letter-letter-number-letter. 

Example: 1L34UX3P

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E-SIGNATURE

Signature {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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SEND A SIGNATURE BY EMAIL OR TEXT

INSTRUCTIONS:

1. Sign your name on a white piece of paper using a black pen or black marker

2. Write your DOT number below or next to your signature 

3. Scan the signature or take a picture of it with your phone

4a. Email the signature to signature@hoffenmer.com

or

4b. Text/SMS the signature to (202) 856-6065 
Note: this number can only receive text messages. To speak with an agent please call (202) 851-5700

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REQUEST A FORM TO SIGN

You have selected to sign a manual form.

When you submit this application it will be processed by an agent assigned to your case. The processed application will be emailed to you requesting a signature. Please sign that application and return it to your agent by email or fax (return instructions will be provided in an email from your agent). Please continue to submit this application (below). 

Note: manual form submission carries an extra charge due to further processing that is not required when using a DOT PIN number.

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DOT COMPLIANCE CHECKLIST

AS PART OF US DOT BIENNIAL UPDATE FILING, YOU MAY SELECT OTHER COMPLIANCE FILINGS APPLICABLE TO YOUR BUSINESS.

 

  • RANDOM DRUG AND ALCOHOL is required of all CDL drivers engaged in driving a vehicle greater than 26,000 LBS.
  • HEAVY VEHICLE USE TAX (HVUT) - IRS FORM 2290 is required to be filed annually before August 30, by all vehicles greater than 55,000 LBS which use public highways/roadways.
  • UCR or UNIFIED CARRIER REGISTRATION is required from all companies engaged in INTERSTATE commerce/transportation. 
  • SCP or SAFETY COMPLIANCE PROGRAM is a program offering which provides a quarterly monitoring of your company's CSA Safety Scores. 

 

UCR FILING

UCR - UNIFIED CARRIER REGISTRATION

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UCR FILING IS REQUIRED FOR ALL INTERSTATE (CROSSING STATE BOUNDARIES) VEHICLES OVER 10,000 LBS+ GROSS WEIGHT.

2020 UCR FILING DEADLINE WAS JULY 1, 2020
2021 UCR REGISTRATION DUE IS DECEMBER 31, 2020.

 

 

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2020 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2021 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2020 & 2021 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2020 & 2021 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2020 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2021 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2020 & 2021 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2020 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2020 & 2021 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2020 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2020 & 2021 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2020 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2021 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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2020 & 2021 UCR Fee + Filing Fee {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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In 2020 & 2021 UCR registration Certifications and ID cards are offered to motor carriers.

UCR registration Certificates may be kept on file in your company as proof of filing the 2020 and/or 2021 UCR. UCR ID cards are 2.5'' x 3.25'' laminated documents that can be carried inside your vehicles as proof of compliance with the 2020 and/or 2021 UCR mandate which will be enforced by state troopers and other state agents commencing July 1, 2020 and January 2021 respectively.

Both UCR Certificate and UCR ID cards will have your UCR verification code printed on them. 

Add UCR Certificate(s) ($45+) ? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Number of Certificate ID Cards requested? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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DOT REQUIRED RANDOM PROGRAM

THE U.S. DOT RANDOM DRUG AND ALCOHOL PROGRAM IS REQUIRED OF ALL DRIVERS OPERATING VEHICLES OVER 26,000 LBS (GVWR). ENROLLING IN THIS PROGRAM COSTS $90 PER DRIVER ANNUALLY. DURING THIS PERIOD ALL RANDOM TESTS ARE FREE. THIS IS THE LEAST EXPENSIVE OPTION ON THE MARKET. 

ENROLL IN RANDOM DRUG AND ALCOHOL PROGRAM? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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ENTER THE NUMBER OF DRIVERS TO ENROLL IN RANDOM PROGRAM: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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ENTER DRIVER INFORMATION BELOW

DRIVER {binding ItemNumber}

DRIVER FIRST AND LAST NAME: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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DRIVER'S DATE OF BIRTH: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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DRIVER'S CDL NUMBER: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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CDL ISSUANCE STATE {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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DRIVERS TO ENROLL {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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TOTAL RANDOM MEMBERSHIP PRICE: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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HEAVY VEHICLE USE TAX - IRS FORM 2290

HEAVY VEHICLE USE TAX - IRS FILING 2290

2020-2021 HIGHWAY USE TAX FILING {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Number of vehicles for 2290 HUT? (additional vehicles fee) {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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SAFETY COMPLIANCE PROGRAM

 

COMPLIANCE PROGRAM ENROLLMENT {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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This program enrolls your company in an annual compliance screening. Your company will be notified about all federal (FMCSA, DOT and IRS) mandates that pertain specifically to your company.

Your CSA Safety Scores will be monitored and you will be alerted quarterly about significant changes and how/which drivers contribute to your compliance rating.

You will receive monthly alerts if you are in danger of being audited by the U.S. DOT (DOT Compliance Review) or if your ISS scores change to 75 or higher. (ISS scores determine whether or not your vehicles will be inspected at weight stations). 

SAFETY COMPLIANCE PROGRAM

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PROVIDE U.S. DOT PIN NUMBER BELOW {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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THE U.S. DOT PIN NUMBER IS A UNIQUE PERSONAL IDENTIFICATION NUMBER RECEIVED FROM THE U.S. DOT.

The DOT PIN IS COMPOSED OF THE FOLLOWING FORMAT:
NUMBER-LETTER-NUMBER-NUMBER-LETTER-LETTER-NUMBER-LETTER (#@##@@#@)

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PAYMENT AND SUBMISSION

Processing, Filing and Confirmation Fees

BIENNIAL UPDATE FILING FEE: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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SELECT CONFIRMATION REQUEST: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Confirmation by email: an emailing stating that your filing has been accepted by the U.S. DOT

Snapshot of your company in the U.S. DOT Database (displays your last filing and company standing; may be used as proof of filing)

Certificate of Filing is a printed document with an confirmation ID number, your filing date and an expiration date indicating your next filing. It also includes a snapshot of your company from the DOT Database. Certificate ID cards are optional (not required) and can be carried in your vehicle(s) as proof of filing. The certificate comes with an insurance against roadside violations (all roadside violations issued to your company per FMCSR 390.201 or FMCSR 390.19 will be challenged at no charge to you until the expiration of the certificate).

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ID CARDS TOTAL: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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PROCESSING OPTION: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Expedited processing is recommended if you need your application to be processed within 24 hours (and most times within the same business day). Situations that require expedited filings include: suspended DOT numbers, insurance renewals, or last-minute filings. Note: a filing may be delayed if your application is missing required information. In such case, an agent will contact you within 24 hours. 

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Terms and Conditions

 

By accepting these Terms and Conditions you agree to the following:

 

GENERAL

- All information herein enclosed is accurate and reflects the current status of your company, to the best of your knowledge

- The Processor (Hoffenmer Federal Applications Processor) will not be held responsible for any erroneous information provided in the herein form. All data will be submitted to the U.S. Department of Transportation as is provided in this application. The Processor will, to the best of its abilities, attempt to catch any inconsistencies and/or erronously appearing information and contact you to verify its validity

REFUNDS

- All application submissions are final and once processed refunds will not be issued. Refunds will be accepted if requested within 48 hours of filing AND if an application has not yet been processed/submitted with the U.S. DOT/FMCSA.

COMPLIANCE ADD ONS

- Add-on services are processed on a first-come-first-serve basis. When selected, you will be contacted by an agent to collect additional details (where required) to finalize the filing. You will not need to pay any processing/application fees but you may need pay tax fees/dues to the IRS or the U.S. DOT.  Add-on services are non-refundable (no partial refunds). If you have selected an add-on that you do not need your account will automatically revert to an "all inclusive" filing program where you will receive 18 months of free Biennial Updates / MCS150 udpates.

 

 

I AGREE TO THE TERMS AND CONDITIONS {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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SIGNATURE (TYPE YOUR NAME) {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Signature {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Today's Date {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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CLICK THE 'SUBMIT' BUTTON ONLY ONCE
PROCESSING MAY TAKE A FEW SECONDS.