Event Registration

Submit Your Event

Organising an event within the Southern Grampians Shire? Share the details to be considered for free promotion in Council's Greater Hamilton Events Marketing Campaigns!

You will receive an email with advice on how to further promote your event while our team review your event submission.

If you need assistance or if you have images/information to add or edit, please contact us.

You can access other forms of free Council support via sthgrampians.vic.gov.au/events, including equipment and venue hire, grants and funding support, and help to develop your event. 

Join our local event organisers Mailing List and tag @visitgreaterhamilton on Facebook and Instagram to share your event news!

Note: COVIDSafe Events

The Victorian Government have a new 3 Tier Public Events Framework, outlined HERE in our regular email to Greater Hamilton event organisers. Event organisers must submit their events, and a COVIDSafe Plan or Checklist, to the Victorian Government- this a separate process to this 'Submit Your Event' Form for Southern Grampians Shire Council.

See coronavirus.vic.gov.au 'Public Information for Event Organisers' to check what you're required to do, depending on your event's tier and public health risk factors.

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Event Frequency {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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other, please specify

Event Schedule

Add date and times for each day

Date
Start Time
Finish Time

Day {binding ItemNumber}

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Event Summary

Please include as much information as possible to help us promote your event, including:

  • Persuasive description of your event using keywords that appeal to your target audiences
  • Unique elements, what's new or improved, event news and updates
  • Detail on event timings and highlights - what not to miss!
  • Newsworthy stories, facts, statistics or 'insider information'
  • Specific dates we can help to promote e.g.  when tickets go on sale, line-up announcements etc
  • Practical information e.g. what to bring, if your event is pet-friendly, parking guidance
  • Information to help people of all abilities access and be included in your event 

We will edit this description as appropriate for the various channels we use to help promote your event.

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Event Type {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Event Details

Event Entry Fee ($)

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To qualify for digital event listings on this website (as distributed through ATDW), you must provide a web address where your event is currently featured and a suitable image. If you cannot provide a web link or image this does not exclude your event from receiving free marketing support through other channels.Please include full URL links – simply copy and paste from the website address into the field required.

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Please upload as many copyright-free landscape photographs as possible to help us promote your event.

Use this image resizer to make sure they're minimum 2048 x 1536 pixels. Images cannot include logos, text, collage or cartoons.

You can also upload additional marketing materials e.g. posters, flyers, videos, GIFs. Contact us if you have any problems! 

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Event Planning Assistance

Certain elements of events may require permits or permissions - let us know if your event includes any of the following so we have an understanding of what you may need to apply for. Note that it is the responsibility of the event organiser to ensure their event is safe, legally compliant and has all of the required permissions and permits. If you need assistance understanding your requirements, see Council's Events page and contact our Events Officer for assistance. 

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Your Contact Details

This information is internal only to help Council staff to liaise directly with the event organiser, and will not be shared publicly.

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Inclusion in the Greater Hamilton Events Marketing Campaigns does not mean that Southern Grampians Shire Council is in any way affiliated with, sponsors of, or liable for any event featured. You, as the event host, confirm you have permission to publish the material relating to your listing and we are not liable for any infringements in intellectual property or moral rights resulting from the supplied content.

Event Registration

Event Registration

Submit Your Event

Organising an event within the Southern Grampians Shire? Share the details to be considered for free promotion in Council's Greater Hamilton Events Marketing Campaigns!

You will receive an email with advice on how to further promote your event while our team review your event submission.

If you need assistance or if you have images/information to add or edit, please contact us.

You can access other forms of free Council support via sthgrampians.vic.gov.au/events, including equipment and venue hire, grants and funding support, and help to develop your event. 

Join our local event organisers Mailing List and tag @visitgreaterhamilton on Facebook and Instagram to share your event news!

Note: COVIDSafe Events

The Victorian Government have a new 3 Tier Public Events Framework, outlined HERE in our regular email to Greater Hamilton event organisers. Event organisers must submit their events, and a COVIDSafe Plan or Checklist, to the Victorian Government- this a separate process to this 'Submit Your Event' Form for Southern Grampians Shire Council.

See coronavirus.vic.gov.au 'Public Information for Event Organisers' to check what you're required to do, depending on your event's tier and public health risk factors.

Event Name {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Event Location {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Event Frequency {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Frequency Other {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Event Schedule

Date
Start Time
Finish Time

Day {binding ItemNumber}

Date {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Start Time {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Finish Time {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Event Summary

Please include as much information as possible to help us promote your event, including:

  • Persuasive description of your event using keywords that appeal to your target audiences
  • Unique elements, what's new or improved, event news and updates
  • Detail on event timings and highlights - what not to miss!
  • Newsworthy stories, facts, statistics or 'insider information'
  • Specific dates we can help to promote e.g.  when tickets go on sale, line-up announcements etc
  • Practical information e.g. what to bring, if your event is pet-friendly, parking guidance
  • Information to help people of all abilities access and be included in your event 

We will edit this description as appropriate for the various channels we use to help promote your event.

Event Description {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Event Type {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Event Details

Event Entry Fee ($)

Adult ($) {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Child ($) {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Concession ($) {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Family ($) {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Other {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Expected number of attendees {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Event Contact Email {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Event Contact Number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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To qualify for digital event listings on this website (as distributed through ATDW), you must provide a web address where your event is currently featured and a suitable image. If you cannot provide a web link or image this does not exclude your event from receiving free marketing support through other channels.Please include full URL links – simply copy and paste from the website address into the field required.

Event Website {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Event Booking URL {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Facebook Link {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Instagram Link {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Youtube / Video URL {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
{ binding firstError.message }
Event Images {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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{binding Name, mode=oneTime}
{binding Description}
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Event Planning Assistance

Are you planning to: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Your Contact Details

Event Organisers Name {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Event Organisers Email {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Event Organisers Phone Number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Organisation {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Event Organisers Postal Address {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
{binding displayValue}
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Inclusion in the Greater Hamilton Events Marketing Campaigns does not mean that Southern Grampians Shire Council is in any way affiliated with, sponsors of, or liable for any event featured. You, as the event host, confirm you have permission to publish the material relating to your listing and we are not liable for any infringements in intellectual property or moral rights resulting from the supplied content.