All Board of Directors, Volunteers, and Staff members shall be required to annually sign and submit this Social Media and Networking Acknowledgement form to the NCOPE office per policy 2.7.4.
Usage NCOPE-hosted and Personal Social Media
All Board of Directors, Volunteers, and Staff shall endeavor to be good ambassadors for NCOPE. The following principles apply to professional use of social media on behalf of NCOPE, as well as personal use of social media when referencing NCOPE:
1. Although not an exclusive list, some specific examples of prohibited social media conduct include sending, receiving, displaying, printing or otherwise disseminating:
a. Material that is fraudulent, harassing, sexually explicit, obscene, intimidating or defamatory.
b. Confidential, proprietary business information or trade secrets in violation of company policy, employee contract and/or proprietary agreements.
c. Confidential information or Personal Health Information (PHI) in violation of the Health Insurance Portability and Accountability Act (HIPAA) or the Health Information Technology, Economic and Clinical Health Act of 2009 (HITECH), or any other applicable federal, state or local privacy laws.
d. Solicitation or communication that is not business-related for the purpose of advocating personal interests.
e. Using technology to engage in any type of illegal activity.
f. Violating any state, federal or international law governing intellectual property (e.g., copyright, trademark and patent laws) and online activities.
g. Violating any license governing the use of software.
h. Procuring or attempting to procure a password, access a file or retrieve any stored communications without explicit authorization.
i. Accessing resident, residency or program information or files that are not necessary in the course of doing business.
j. Endorsing products or services, or otherwise advertising without authorization (including verbal statements, demonstrations or depictions of the name, signature, likeness or other identifying personal characteristics of the name or logo of NCOPE), anything that consumers are likely to believe reflects the opinions, beliefs, findings or experiences of NCOPE
k. NCOPE workforce expects integrity, honesty, and trustworthiness in our use of social media and dedication to NCOPE’s values and beliefs in accordance with the Code of Ethics and Professional Conduct as defined in Policy 2.7.
Electronic business tools that are the sole property of NCOPE
As such, all passwords, usernames, messages and other communications used in connection with the electronic property of NCOPE are the property of NCOPE. The Federal Electronic Communications Privacy Act creates a right for NCOPE to access and disclose all electronic communications, and NCOPE reserves such right to monitor, inspect, copy, review and store at any time and without notice any and all usage of the electronic tools, including any and all files, information, software and any other content created, sent, received, downloaded, uploaded, accessed or stored in connection with employee usage and conducted on or with business-owned property. Any failure of NCOPE to enforce these rights does not constitute a waiver of such right.
Violations and Enforcement
Violations of this policy may result in disciplinary action, including possible termination, legal action and criminal liability.
In signing this statement, I confirm that I have received a copy of the Social Media Policy and agree to abide by the guidelines set forth.