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Expense Report Form

Our free expense report form template takes your existing expense approval process to the next level. Using Workflow, this template automatically triggers status changes and sends email notifications to those involved, making your expense reports more efficient than ever.

In our expense report workflow, the process begins when an employee submits a receipt for a business expense for reimbursement. This entry is then reviewed by a manager who can approve the expense, deny it, or ask for more information. Once the entry is approved by the manager, it’s sent along to Accounting to be processed.

Customize this template and add, edit or remove fields to collect all the information you need. Insert a file upload field to collect images of receipts directly in the form.

Expense Report Form

Use our free expense report form template to enable staff members to log business expenses for reimbursement.



  • Employee
  • Manager
  • Accounting


  • Incomplete
  • Submitted
  • Approved
  • Denied
  • Completed