These days, IT touches nearly every aspect of business operations – from sales to marketing, to finance and HR. You may already have an IT process, but are you optimizing it to include workflow automation?

The shifts in workplace processes have uncovered severe gaps in IT systems and approaches, resulting in common IT pains. These pains can often be solved by setting up automated processes. Processes that reduce the heavy load on your team with IT workflow automation tools (like Cognito Forms) and enable your team to create solutions to their biggest problems.

Why Optimize your IT Process?

To Protect Your Data

An important aspect of a successful IT workflow is ensuring your data is always protected. Data privacy, protection, and management have become more important than ever, and companies of all sizes are adopting strict data policies to handle the governing laws in different countries.

Adopting an internal workflow automation solution ensures that your data will be protected, complying with GDPR policies, all while keeping your data private.

Secure sign-on

To strengthen your sign-on process and add an additional layer of security, utilize two-factor authentication or create a single sign-on (SSO) experience.

Quick data retrieval

With workflow automation software, you can provide complete access to data to your employees if required while complying with security measures that let the primary administrator access or delete at the press of a button.

Easily monitor and collect data

A dedicated workflow software goes a long way in making data readily accessible for collection. Online data storage enables you to download entries immediately and presents safeguards. With the help of online reports, it is much easier to support your organization in case of an information query.

Delegating data access based on roles

Instead of providing access to confidential data to every employee in the organization, workflow automation software allows you to set specific roles – and only those who need access to specific programs will be able to do so. It reduces the chances of internal information getting leaked to inappropriate areas and ensures security is maintained at all points.

To Streamline Tech Support & Onboarding

Workflows often consist of repetitive tasks and processes. And efficiency comes from the right people having the right information on hand at the right time.

IT automation eliminates manual errors that cause information to go to the wrong person or break established processes. When you route information and requests to the right teams, you eliminate a number of problems, whether it be access requests, bug tracking, incidents, and many more.

To Avoid Gaps in Data Collection

Setting up workflow enables a seamless way to manage IT company processes. Let multiple people in your organization collect, review, and edit information on a single form – and avoid data bottlenecks.

Using a single, secure platform across departments to track and manage data ensures fluidity at all points in your data collection.

Benefits of Optimizing your IT Workflow

Once you’ve automated your data-collection process, you’ll see benefits like:

  • Accelerated business growth

  • Minimized manual errors

  • Increased accuracy

  • Improved internal productivity

Workflow Templates

If you’re looking for some ideas on how to better implement workflow into your IT process, start out with our new employee IT onboarding form.

Implementing an IT workflow solution can completely overhaul the way you do business to improve your efficiency and competitiveness. That’s why it is critical to select the right software and systems for all aspects of your automation journey. Learn more about workflow, and simplify your IT data management.

Haley N.

Haley N.

Haley, the Content Specialist for Cognito Forms, helps customers discover how they can use the product to elevate their business. She knows that when it comes to getting things done, Cognito Forms is the perfect tool. When not at work, you can find her hiking, listening to podcasts, or buying plants.