Microsoft Outlook

Automatically send emails, create events, or build contacts in Outlook from Cognito Forms submissions.

Microsoft Outlook is an email and calendar platform that helps organizations manage communication, meetings, and contacts. Connecting to Cognito Forms turns submissions into timely messages, scheduled events, and up‑to‑date contact records.

Convert each entry into clear communications and schedules—send the right email, add the event, update contacts, and keep teams informed.

  • Cut manual email sends
  • Prevent missed invites
  • Keep contacts current

Use this integration to:

  • Send personalized emails
  • Create or update events
  • Add or update contacts

Use this integration when you

Use Microsoft Outlook to send confirmations and alerts, schedule meetings from requests, add new contacts, and follow up on leads.

Commonly used on:

How It Works

  1. Log in to Zapier
    1. Go to zapier.com and sign in
  2. Create a new Zap
    1. Click “Make a Zap” to begin building a workflow
  3. Set Cognito Forms as the trigger
    1. Choose “New Entry” and connect your Cognito Forms account
    2. Select the form you want to monitor
  4. Add Microsoft Outlook as the action
    1. Choose Outlook and select your desired action
    2. Connect your Outlook account
  5. Map form fields
    1. Assign Cognito Forms fields to Outlook fields like email recipient, event date, or contact details
  6. Test the Zap
    1. Submit a test entry and confirm the result in Outlook
  7. Activate the Zap
    1. Turn on your Zap to start automation

Still need help? Check out our Zapier support article.
Calendars & Scheduling