Can I allow a guest to view all entries on a form?

Guests cannot view all entries on a form – they can only access entries that have been specifically shared with them. Entries are shared in one of the following ways:

  • When a guest is sent an authenticated Save & Resume link or Workflow link for the Public role – either automatically through an email notification or manually from the Entries page.
  • When a guest is assigned to the Public role under the Share With settings in the Workflow Role dialog by selecting an Email field or a Person field on the form.

For more details, see our guide on Sharing Forms and Entries.

If you need someone to view all entries on a form, you’ll need to invite them to your organization as a Cognito Forms User.