User permission levels

You can assign or change a user’s permissions by clicking on the user from the User list on Organization’s settings.

Global Permission

Quick Tip

Your global permissions must be set to Owner or Administrator in order to copy forms, set up integrations, invite users, and more.

The global permission a user is granted affects what they can do within your organization, and is the default permission granted when new forms are created within the organization.

Setting global user permissions.

Owners can manage the organization, plans, and billing, as well as manage users, forms, and entries. Only owners can assign other owners or delete the organization.
Administrators can manage users, forms, and entries.
Editors can manage form entries, but cannot build or publish forms.
Reviewers can only view or export form entries, but cannot make changes.
None can log in, will only have to access to forms for which they have been given specific permissions.

Detailed Permission Comparison

	Owner	Administrator	Editor	Reviewer	None
Invite users	Yes	Yes	No	No	No
View user permissions	Yes	Yes	No	No	No
Change user permissions	Yes	Yes	No	No	No
Delete users	Yes	Yes	No	No	No
Assign new owners	Yes	No	No	No	No
Remove owners	Yes	No	No	No	No
View billing information	Yes	No	No	No	No
Edit billing information	Yes	No	No	No	No
Change plan	Yes	No	No	No	No
View plan usage	Yes	No	No	No	No
View billing history	Yes	No	No	No	No
Delete organization	Yes	No	No	No	No
View general settings	Yes	Yes	Yes	Yes	Yes
Edit general settings	Yes	No	No	No	No
View default location	Yes	Yes	Yes	Yes	Yes
Edit default location	Yes	No	No	No	No
Authorize integrations	Yes	Yes	No	No	No
Account
Log in	Yes	Yes	Yes	Yes	Yes
Require two-factor authentication*	Yes	Yes	No	No	No

*Only organizations on the Enterprise plan level can require two-factor authentication for all users.

Form Permissions

A user’s global permission can be overridden on an individual form.

Setting form permissions.

Administrators can manage the form and its entries including assigning permissions to users on that form.
Editors can manage the form’s entries but cannot build or publish the form.
Reviewers can only view or export the form’s entries but cannot make changes.
None has no access to the form and cannot view it on the forms home page.

Detailed Form Permission Comparison

	Administrator	Editor	Reviewer	None
Assign form permissions	Yes	No	No	No
Build form	Yes	No	No	No
Copy form	Yes	No	No	No
Delete form	Yes	No	No	No
Archive form	Yes	No	No	No
Publish form	Yes	No	No	No
View entries	Yes	Yes	Yes	No
Create new entries	Yes	Yes	No	No
Create new entry view	Yes	Yes	No	No
Edit entries	Yes	Yes	No	No
Change entry status	Yes	Yes	No	No
Delete entries	Yes	Yes	No	No
Import entries	Yes	No	No	No
Export entries	Yes	Yes	Yes	No
Share entries	Yes	Yes	No	No
View form on form home page	Yes	Yes	Yes	No
Move Form	Yes	No	No	No

Folder Permissions

This feature is available to organizations on the Enterprise plan.

Organizations on the Enterprise plan have the ability to set and manage user permissions on folders. By default, folder/form permissions are inherited from global permission levels. But, if necessary, you can assign permissions on a folder-by-folder basis.

Setting folder permissions.

Global Administrators can manage the folder and create new folders.
Folder Administrators can manage the folder, but cannot create new folders.
Editors/Reviewers can view forms in the folder, but cannot make changes to the folder.
None cannot make any changes to the folder, and cannot view the folder unless it contains forms the user has permission to access.

Detailed Folder Permission Comparison

	Administrator	Editor	Reviewer	None
Create folder	Yes	No	No	No
Delete folder	Yes	No	No	No
Archive folder	Yes*	No	No	No
Rename folder	Yes	No	No	No
View folder	Yes	Yes	Yes	Yes**
Add new form to folder	Yes	No	No	No
Move form to folder	Yes	No	No	No
Copy form to folder	Yes	No	No	No
Edit folder permissions	Yes	No	No	No

*You must be an Administrator of every form in the folder to archive it.

**Folders will only appear if the folder contains forms the user has permission to access.